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    Why communicate when nothing happens

     

    Not long ago, after consultations with others in an association I represent, I made a partnership pitch to another organization with similar interests. If the idea had been accepted, it would have radically changed our organizations. So, you can imagine my impatience when I didn't hear back from the person to whom I'd made the proposal. She had welcomed the idea, but a decision would be made by a council within her organization. Given the importance of the decision to their organization, I didn't expect a quick response. But, I would have liked at least a phone call saying the council had accepted, rejected, or was still considering the idea. Then, I had a "Eureka" or maybe I should call it a "Whoops" moment. I realized I hadn't reported back to the people in my organization either. That made me guilty of the same lapse of communication as the lady in the other organization. With that recognition, I made amends by sending out an email and followed up with a report at a meeting. In taking an analytical view of this incident, I realized that nothing can be something when it comes to communication. The idea that nothing can be something seems counter - intuitive. But, you may remember the famous Sherlock Holmes' observation about the dog that didn't bark (the fictitious detective solved a baffling case by noting what did not happen, rather than what did happen). You can probably come up with several ideas about the importance of communicating, too, even though nothing has changed. That's especially true if you're the one who didn't hear from someone else. First, you may have made plans that assume either a change or a continuation of the status quo. Perhaps you're holding off on holiday plans until the issue is resolved one way or the other. Second, at least you know an anticipated decision or event hasn't yet occurred, and that you didn't miss something (for example, as I write this I'm waiting for a client to confirm some information and it would be nice to know that I haven't missed a callback or an emailed reply). Third, if you've received an update telling you nothing has happened, you don't need to contact that person and ask if there have been any developments. Similarly, you can advise the people who look to you for information. One other note: This might be a variation on what I call the Everybody Knows syndrome. That's a decision not to communicate, based on the assumption that others know what I know. For example, I might not tell anyone the office will be closed between Christmas Day and New Year's Day because I think everyone should know that, which is likely a bad assumption on my part. In summary, if the issue is important, communicate frequently, even if nothing has happened. Something is nothing when you or others wait impatiently for news.

         
    Why discussion fails to produce results in meetings

     

    Most people use discussion for their meetings. And it seldom works. Here’s why. 1) No structure Discussion is like conversation in that it is a free-form dialogue without any direction. Each person responds to what the last person said. While this can produce entertaining party chatter, it seldom leads to agreements or decisions. In fact, in a meeting, discussion can even make things worse. For example, suppose you said: "We need to talk about the budget." And then someone says: "Is that the one we approved last month?" "And my department is doing fine." "Oh yeah, what about the new computer that you just bought." "Did you hear about the new operating system?" "My dog had an operation last week." And so on . . . . This happens because discussion is a divergent process. Each idea elicits a response from someone else. It's like a conversation where no specific result is expected. 2) No equality Discussion favors those who think quickly. It also favors those who are loud, expressive, intimidating, entertaining, and important. As a result the more aggressive participants do all of the talking while the more reflective ones watch. This is bad for many reasons. First, aggressive speakers can easily stampede everyone else into accepting unworkable ideas. Next, the more thoughtful participants withdraw, which deprives everyone from hearing their ideas. Thus, a discussion is like an engine that runs without brakes on only half its cylinders. 3) No Achievement As you might expect, discussion seldom leads to anything useful. True, the talkers will feel energized by what they said. And the others may feel amazed by what they heard. But nothing else happened. No decisions were made. No solutions were found. Discussion is the least effective and least efficient process for a meeting. So what works? Group processes that include everyone and obtain results through consensus. Learn more about Effective Meetings at: squidoo/OneGreatMeeting/

         
    Why do you need business management consulting

     

    When business grows crossing the boundaries defined by limited internal resources, including your own and your executives’, it pays to engage the services of external business management consultants. Large business management consulting houses such as McKinsey and Company or PricewaterhouseCoopers, pride in their vast exposures to handling wide ranging business complexities under differing international conditions. Businesses become complex as time passes by and handling them is a new challenge. Business houses of all types and sizes depend on external experts, management consultants, who analyze the situation on hand and optimize the possible, profitable way ahead. This may include ways to improve the firm’s structure, efficiency and returns. When fast growing companies in the small sector find it difficult to manage various aspects like inventory control, expenses and legal matters, they have two options to choose from, in order that they tide over the situation into a smooth settlement. · They recruit managers with proven expertise · They hire the services of external business management consulting agencies The latter option always gives the firms the cost benefit over recruiting managers, without the long term commitment. Normally, small businesses are served by small consulting firms which range in size from a single practitioner firm to a team of professionals. Why Large Corporations Hire Business Consultants? The spread and expanse of large, multi billion dollar corporations involves operations in complex situations besides being engaged in a variety of transactions. They may not find it worthwhile doing onetime operations and tasks themselves. Here is a snapshot of other circumstances when large corporations engage management consulting firms. 1. Market researching and site selection for their offshore expansion plans to help make decision on a new venture. 2. Explore the possibilities of merger and acquisition of a firm engaged in the same line of business or a related one. And help complete the legal, corporate as well as financial formalities till end. 3. Fund raising through either of the IPO, private placement of instruments of investment or loans and venture capitals including fulfilling statutory requirements Vertical and Horizontal Expertise of Business Management Consulting Firms Barring a few large consulting firms, most of them specialize in particular lines of businesses. You might have heard of Public Issue Management firms or firms specializing in Market Research and Finance Management and so on. Such consulting firms can be termed as vertically specialized in their fields. Where as companies like the ones mentioned above, McKinsey & Company are experts in multiple areas of business conducting right from financial auditing to offshore acquisitions and can be termed as firms with horizontal specialization. Business Management Consulting Firms, by their virtue of experience of having handled various situations will have a practical approach to problem solving. This is another plus in favor of them.

         
    Why financial statements are important a beginner s guide

     

    Accounting is considered to be one of those complicated yet necessary chores that keep people's financial affairs relatively clean. For the beginner who is just getting started, the process may not be the first obstacle. Often, it is understanding the special language used by accountants and those that work around them. In other words, one must wade through the jargon in order to understand what's going on. The first step in gaining understanding of accounting is to break concepts down to one fundamental point: financial statements. Corporations are extremely fond of financial statements – after all, they are required to have them. Financial statements are, in a broader sense, just timely statements of the financial situation of an organization. They hold companies accountable for how money is earned and spent, down to the very last detail. Financial statements are often audited by external auditors to ensure that the company is handling records properly. This also confirms to third parties that the company is displaying a fair and balanced view of the organization's position. These are also called “cash flow statements”. Like most financial concepts, financial statements can be broken down into several smaller concepts. They are: balance sheets, cash flow statements, and profit and loss accounts. Cash flow statements is another term for financial statements, but a little more specific. This statement shows exactly where the money goes – how it was made, where it was made, and most importantly, how was it spent. A business, after all, has many areas where money flows in and out: operating activities, investing activities, financing activities. To clarify, operating activities are the daily internal business a company relies on to survive. This may include, but is not limited to: collecting money from customers, paying employees and vendors, interest and taxes, or even revenue from interest payouts. Investing activities are generally investments made by the company to fund purchases of equipment. Finally, financing activities are those that affect the flow of money directly, such as the sale of common stock or adjustments in long or short-term loans. These calculations are then used to find the total increase (or decrease) in cash and investments. Fluctuations in operations, investing, or financing affect cash flow. This is called the “net change” in cash and marketable securities. From here, these calculations are checked against the balance sheet. Wait, a balance sheet? Isn't that what we just did, balance? No. A balance sheet sums up a company's assets, liabilities, and value at a certain point in time. Investors look to the balance sheet to determine a company's value based on what the company owns and what they owe to external sources. The amount of money invested by the shareholders affects company value in this way as well. The balance sheet follows a specific formula, where assets equal liabilities plus shareholder's equity. It is called a balance sheet because the two sides must balance out; after all, a company must pay for assets by either borrowing the money directly, or through shareholders. The balance sheet is clearly a great source of financial information on a company. The last line of defense, the profit and loss account, shows the activities of a company during a period of time. This differs from the balance sheet in that a profit and loss account serves as a log of a company's activities over a period of time, while the balance sheet is just the financial position at a specific moment in time. Some value the profit and loss account over the balance sheet, as it marks a longer stretch of time than the balance sheet does. Once broken down into parts, financial statements are not such a hard topic to handle, even for a beginner. Financial statements expose the practices of a company – while one does not get a specific blueprint of how a company makes or loses money, the end results are clearly displayed for people to see.

         
    Why flogging dead horses stinks

     

    Flogging a dead horse is a commonly used idiom here in the UK. If someone is trying to convince someone else to do or feel something without any hope of succeeding, we say they're flogging a dead horse. This is used when someone is trying to raise interest in an issue that no-one supports anymore; beating a dead horse will not make it do any more work. 1. Similarly, the tribal wisdom of the Dakota Indians, passed on from generation to generation, says that, "When you discover that you are riding a dead horse, the best strategy is to dismount." Rather than seeing a situation for what it is far too many individuals, businesses, public service and government organisations prefer to live in denial rather than accept the wisdom of the Dakota Indians. Instead, it seems people just love to develop alternative strategies for flogging dead horses. Taken from various articles and blogs currently on the Internet here are just a few suggestions: • The horse isn’t really dead, we just need a better whip • It’s not the horse it’s the rider that’s at fault • If you don’t get up you’re sacked, Silver! • Commission a study of how other companies ride their dead horses • Lower the horse’s productivity standards • Reclassify the dead horse as ‘life challenged’ • Hire a top management consultancy to tell you that the horse is dead without telling you where to buy a new one or how much it might cost • Improve pay, conditions and training to increase your dead horse’s performance • Produce a report that highlights the fact that dead horses incur fewer costs • Rewrite the expected performance requirements for all life challenged equines • Promote the dead horse to boardroom level or put it out to pasture while paying it a huge golden hoof-shake – sorry, that’s just horse manure. Strangely enough, those people who believe that the past is an accurate barometer of future events are the very same people who possess an alarming tendency towards flogging dead horses. If it worked yesterday and it works today then it’ll surely work tomorrow. It’s this sort of linear thinking that gets horses killed in the first place. These equine assassins tend to view the future as a predetermined event, waiting just over the horizon to happen. Of course, the truth is very different. For one thing, while most people would accept that we share a common reality, such as general social norms of behaviour, essentially we all see the world slightly differently. My view of the world is coloured, filtered and distorted by my own personal experiences to a greater or lesser extent. For example, while a furniture manufacturer regards trees as a raw material and resource, the environmentalist treasures them as the “lungs of the planet” to be protected at all costs. Each sees a valid aspect of a much bigger, more complex system at work in the world. And so it’s easy to see how problems and misunderstandings can occur when one vision of the world clashes with another. This is bad enough when just confined to the realm of our personal relationships, but can be absolutely disastrous in terms of business, religion and politics. Taking the narrow or institutional view of the world rather than learning to appreciate the bigger picture always limits the options available, and blinds people to both hazards and solutions. Not convinced? Still think it’s better to flog a dead horse than dismount? Okay, how about this for a bit of disastrous institutional thinking: 2. In September 1944, at the battle to capture the Arnhem bridge over the river Rhine (the last phase of operation Market-Garden), the British First Airborne Division landed with the wrong radio crystals. This technical oversight meant the Paras at Arnhem couldn't communicate with the outside world, or their relief column, XXX Corp, just a few miles away at Nijmegen. As anyone who has seen the movie “A Bridge Too Far” will know the Paras were isolated, heavily engaged in bitter fighting against superior numbers, had limited resources, and were surprised to find that many of them had been dropped in the wrong place to start with. Lack of communication between the scattered elements of the First Airborne and XXX Corp proved critical in the battle’s decision. However, while the battle raged, members of the Dutch resistance in Arnhem routinely talked with their counterparts in Nijmegen. The civil telephone system remained intact. The Germans didn’t think to cut the telephone lines while the British paratroopers never thought to simply knock on someone’s door, ask if the telephones were working and make a call to Nijmegen. To the rigid corporate mind of the British and German armies the battlefield had been defined outside the civilian infrastructure. The Dutch underground assumed the paratroopers were talking to each other and Nijmegan by radio, and so didn’t think to mention the telephone system was operational. At Nijmegan, Dutch intelligence about the unfolding disaster at Arnhem was largely ignored or discredited as unreliable, as no-one at XXX Corp realised the Dutch possessed an open channel of communication. Instead of ending the war by Christmas of 1944, the Allies suffered a humiliating defeat and the war went on until the following May – and all for the want of a horse-shoe nail. The ability to deny what is glaringly obvious, and do nothing, or support a position against all evidence to the contrary is a common human failing. However, thankfully, learning organisations are springing up everywhere; challenging the status quo; adapting to rather than denying or avoiding critical situations and issues. 3. A learning organisation is one that learns and encourages learning among its people. It promotes a continual exchange of information between employees hence creating a more knowledgeable workforce. This produces a very flexible organisation where people will accept and adapt to new ideas and changes through a shared vision. Perhaps, eventually, we’ll all learn that when we discover we’re riding a dead horse, the best strategy really is to dismount. Sources: 1. stuartbruce. biz 2. marketgarden 3. infed. org

         
    Why high risk lead to high gain

     

    There are many myths and facts about investing. Some pseudo facts are that, high return investments are risky and low risk investments are safe. The truth is, there isn’t any exact curve that’ll give risks as a function of return. Low return investments can be very risky too when fraud happens, for example. However, the pseudo fact that risk correlates with return have some truth in it. You need to understand what causes it. Money doesn’t make money. People make money. Someone else will have to work on that money so the money can produce more money. Let’s call those people workers. Workers here include CEOs, Entrepreneurs, all the way to blue collar workers. Those workers organize various resources, including your money and themselves to maximize their yield. How much each worker gets depend on supply and demand. Currently, due to centuries of prosecution and genocide, people that are risk taking enough to be entrepreneurs, or love to learn enough to be CEOs are under represented in the gene pool. The market values the rare. So entrepreneurs and CEOs tend to get paid way higher salary than blue collar workers, which are often investors. The commies, realizing that, switches side by supporting the interests of capital owners against workers’ interest by demanding lower CEOs salary. Here, investors are those who just put their money and do nothing else for the business. If you invest in your business then you are both investors and workers. Your return as an investor is the amount of profit that the workers are willing to share you. For simplicity sake, let’s just say that the business is already established with constant revenue. Say the business earns $100,000.00 a year. Now, the total assets of the business might only be worth $100,000.00. So in a sense, the workers in that business just get 100% ROI per year right? However, even though the total assets of the business are only $100,000.00, the business isn't worth $100,000.00. Any business that yields $100,000.00 per year must be worth $500,000.00 at least. Here’s the catch. Why in the earth are workers willing to sell their businesses to you for a mere $100,000.00? Just like workers have market value, money’s salary has market value too. We call it interest rate. The workers know that it’s good enough for you to get 20% ROI per year. Hence, he’s not going to sell the business to you for $100,000.00. He’s going to sell the business to you for $500,000.00. If you pay $100,000.00 he’ll only agree to give you 20% of his business. You see. In a sense, business ventures do not follow the pseudo fact mantra of “High risk high gain low risk low gain.” The risk and the gain depend on the skills of the entrepreneurs and not on those curves. However, when offers come to potential investors, that mantra is used by workers to decide the ROI they feel the investor deserves. If the entrepreneurs realize that they their business is quite safe, he’ll simply give investors low ROI. And that’s how the low risk low gain high risk high gain mantra becomes a reality in the point of view of investors. Exceptions to the Norm If a woman works as a stripper, and gets paid, what’s her ROI? Given that she’s working on a job that absolutely needs no capital and she gets some money then the ROI is infinite right? I would disagree. You need to take into account her beauty, her boobs size, her sexiness, and her young age as assets too. We can think of the value of the assets as how much we’re willing to pay her as a slave. In that case, the ROI is not really infinite. I think it’s not much higher than typical ROI. You’ll see more of it when discussing ones’ worth. Ones’ own business can be thought of as an investment. You can buy a product for $10,000 and sell it for $16,000 and get 60% return within a month for example. Is it risky? No. many people do it every month. However, in a sense, it’s not really an investment. If it is, we would have been a billionaire by just keeping on reinvesting. It’s business. It’s investment that we have to work for. In a sense, the real ROI is not really 60% per month because the business it self has a market value. Just to let you know that with some work, you can indeed get 60% return on some of your money. However, you got to work on that money rather than just fire and forget. Hence, it’s not an investment. It’s more of a job like that of a stripper. Savvy businessmen get huge return and do no work. In that sense, you simply need to recompute the real value of his business. So in a sense, that’s not investments either because he can’t simply enlarge his earning by infusing more money. The market value of his business is so huge. If you take into account the fair market value of his business as capital and profit as interest, you can get the ROI by dividing the profit with the fair market value. In that case, the ROI will usually drop to the standard amount again. And then there are risks that’s inherent not in the investment but in you. For example, investing offshore tends to be less risky than investing in your own country. Why? Well, you’ll never know when the next time you bump into some frivolous lawsuits, or have some religious fanatic committing sweeping against your shops. The places where you live are the places you often end up fighting others. We’ll talk about it more when we talk about offshore investing. Some investing is quite bad. Putting money in the bank can often yield so little return that the return is actually less than the inflation rate. That means you actually lost money every year. In a sense that’s risky too because you’re guaranteed to lose your money every year. How’s that for low risk low yield. However, people do put their money in the bank for the liquidity and to balance the risks on other investments. Manipulating Yield and Risk Risk and yield can be manipulated. For the same yield, investors can get less risk by diversifying his money. However, the process is cumbersome. Such processes turn investing into another business again. For the same risk, or for a very low risk, investor can increase yield by leveraging his money with borrowed money. This is usually done in real estate industry. Banks realized that land value are quite stable and hence are usually willing to lend money to land banking industry than most others.

         
    Why hiring a virtual assistant makes good business sense

     

    The constant ringing of telephones and a somehow mountainous pile of paper work can slow down even the most organized start-up business or entrepreneurial venture. Yet for many, the cost of hiring a full-time Administrative Support Assistant is prohibitive and, for many people, simply impractical. Very few start-up businesses have the resources to pay employee related expenses such as vacation pay, health insurance, retirement benefits, etc. Ignoring the never-ending stack of paperwork could result in holding back your new business before it has even started. A possible solution could be to hire a Virtual Administrative Support Assistant. More and more people are turning to these highly skilled e-professionals for help. A Virtual Administrative Support Assistant (V. A.) is an experienced executive assistant who has their own business, with her/his own fax machines, computers, scanners and telephone lines, not to mention a wide array of popularly used software programs, resources and skill. She or he can do secretarial and clerical duties including but not limited to: basic record keeping, database and contact management, keeping your website sparkly and up-to-date, calling your clients and confirming appointments, not to mention the hundreds of other useful tasks that can be lifted from your fingers into able bodied hands. But perhaps most important of all, she can do these things with the highest professional ethics and skill without ever stepping into your office. The V. A. has materialized as a result of a corporate downsizing, economic feasibility and the lure and attractiveness of many e-workers and e-entrepreneurs that enjoy the freedom of working out of their own office space. As more and more people have become self employed, developments in telecommunications have allowed them the ability to accomplish a vast amount of work from an off-site location. Apart from taking on your administrative overload, the V. A. can help promote your corporate creed, philosophy and image to clients, lending a professional stability that may otherwise be lacking. If you have V. A.'s in several time zones, you can have true 24/7 support for your company. Support such as this is especially important in the growth phase of the company, when the business is trying to get off the ground, and bringing in new sales is vital, at a fraction of the conventional cost of a full time administrator. Should you think about hiring a V. A.? If you are an entrepreneur, are self-employed or do not have the resources to justify an office with a full-time Support Assistant... than yes, possibly you should! People who hire V. A.'s are often people who are consistently traveling, or who need to have someone maintaining their business concerns while they are away or who are otherwise occupied, i. e.: Stockbrokers, Real Estate Agents, Coaches, Consultants, Salespersons and Motivational Speakers all commonly utilize the power of Virtual Assistants. The number of new V. A.'s grows every day, largely due to the increased presence of trade organizations that aim to benchmark and solidify the V. A. field. Many V. A.'s have the ability to service clients worldwide, so if your company has a London, Chicago and Manila office, you can have high quality administrative support in all locations! So, it makes sense to consider out-sourcing much of your administrative overload to a Virtual Assistant. Taryn Merrick, Owner Merrick Management And Media Services merrickmgt / [email protected]

         
    Why incorporate your business

     

    Entrepreneurs embark on costly business ventures without first looking into the form of business that would be most suitable for them given their business experience and financial capability. Deciding on what legal form your venture is going to take will spell the difference when you experience difficulty in your business later on. A businessman can choose from different business forms including sole or single proprietorship, partnership or a corporation. Each of these legal forms has their own advantages and disadvantages and a businessman should be well aware of their implications on his business venture. Sole proprietorship is the easiest business venture to put up because you only have yourself to disagree with. This means you can go ahead with whatever plans you have and you can implement them anytime. It means that when your venture succeeds then you will reap all the financial rewards of your business. The sad fact is that this can also be a disadvantage since it can also mean that you will shoulder all the losses if the business fails. A partnership will do well for business ventures that require more capital and more skills and expertise. You and your partner can concentrate on the different aspects of the business depending on your skills and talents. A partnership form of business means both you and your partner get to share your financial earnings and losses. However, there could be a problem if the business acquires debts because your creditors can run even after your personal money and not just after the capital infused into the business. The most ideal, although complicated, type of doing business is the corporation. Incorporating your business would mean bringing in other people to the business. This would mean no decision can be reached without the agreement of the majority of the Board of Directors. The good thing about a corporation is the availability of vast financial resources for the business. A corporation is a distinct legal entity from its incorporators and shareholders so that in case the business incurs debts, the share or stockholders will only answer for the debts depending on the shares they have in the corporation. This is called the theory of limited liability. The creditors will no longer have any right to seek payment from the personal finances of the stockholders. A business can start as a sole proprietorship but the owner can chose to incorporate the business later as it grows. True, there are more documentation requirements for incorporating a business but the advantages of incorporating a business far outweigh the disadvantages.

         
    Why is it so difficult to collect timesheets

     

    It’s an all too familiar story: It’s Friday afternoon, and you need to finish your accounts and get those invoices out so you can stay in control of your cash flow. You look over your staff timesheets and see that, as you predicted, many of your staff haven’t submitted them yet. You chase them up, only to find out that one of your staff is at a meeting at a client site and cannot be contacted, and a couple more have already left for the weekend. Then there are those that have to be told three times to do their timesheets. How are you supposed to cope with this and still have time to run your business? There are a number of methods to deal with this type of situation when it occurs. There is always the possibility that you will find yourself in this situation even with the very best of planning, so you need to have some kind of coping strategy. Here are a few coping mechanisms that you can use: 1 – Wait until next week to do your invoicing. This method is probably the easiest solution to handle from an accounting point of view, and it means you can go home early too! However, if you are currently struggling with cash flow this may not be an option. 2 – Send out your invoices today and add the missing timesheets to future invoices. There are many reasons not to do this, as it can create difficulty with administration, and it can also confuse your clients. However, if you are strapped for cash, it may be the best option. That being said, the best way to handle these situations is to plan ahead so that they never occur. Here are a number of proven methods that you can use to get those timesheets in more painlessly: 1 – Make timesheets due days (or weeks) before the it’s time to send out the invoices, and check to make sure you have received them well in advance of needing them to do the billing. While this may sound obvious, you’d be surprised at how many businesses have difficulty achieving this. 2 – Delegate the task of collecting timesheets to a staff member you trust. This will allow you to spend more time on what you are good at; running your business. 3 – Provide an incentive for staff to submit their timesheets by a certain time. By far the most effective method of doing this is to “link” the collection of timesheets with the payroll. Not the nicest way to go about it, but you’ll probably never see another late timesheet! 4 – Automate the process as much as possible. If you have a lot of traveling staff, make it possible for them to submit their timesheets via email. You can also put systems in place to automatically email staff to request missing timesheets. If you require a reasonable level of detail in your timesheets, you will generally benefit from implementing a time tracking software solution. Staff can have a program that is installed on their computers and is easy to use, allowing them to enter timesheet information easily while they work. Some time tracking packages will also automate the process of timesheet submission and will link directly to your accounting software, making life easier for everyone. The key to the success of any time tracking system is for it to be an integrated part of the corporate culture. Hence, staff should be informed that part of their job description includes the submission of timesheets by the deadlines. If you can get staff to create their timesheets while they work and submit the daily, it will be easier for both staff and manager. Timesheets are an important but much overlooked aspect of running a successful business. With the right planning and systems in place, timesheet creation and collection can be painlessly integrated into the day-to-day operation of your organization.

         
    Why it is important to enable end users in project management software

     

    By: Lawrence Calmus Choosing The Right Business Path Technology advances at such a rapid rate that with each passing day it seems to only go faster. Business professionals strive to choose the best tools to efficiently manage and execute projects. With technology moving so fast, there is no time to go down the wrong path. Once on a familiar path, one can continue with confidence. The biggest fear is starting off on the wrong path. There is a simple guideline for determining the correct path and it is this – empowering the end user. End users are their own experts, so the more ability you give them to control their tools the more they will feel comfortable with any given product. The Current Situation We live in a time of technology when access to tools has exceeded political boundaries. The Internet and the World Wide Web are part of a user-driven force that is affecting everything in society. Entertainment has become decentralized. We can download songs, which means we do not have to go to the concerts; we can download a movie, which means we do not have to go to the theater. We are in fact becoming a world of Do It Yourselfers who expect user-driven tools. The last thing we want is for our tools to drive us. Technology is always somewhere between the center point and the perimeter. End users towards the perimeter have greater control over their tools and the systems they use, whereas end users towards the center have little or no input. They must follow the dictates of the tool’s designer. Some History In the past, when you wanted to place a call you gave the operator the number and the call was put through for you. Today we dial directly. We still purchase newspapers and read what the editor laid out for us. But now we can go to Digg and see what the readers think should be on the front page. Technology seems to be moving us away from the center and out towards the perimeter. Kodak built a business on developing film, whereas the digital camera allows us as many shots as we want followed by all the manipulation of the image cared for. Design For The Perimeter By its nature, technology is moving away from the center towards the perimeter. End users are empowered to not only do more things, but to have those things feed back into the system and affect end results. The success of a new piece of technology or business is based on a wide number of factors, but empowering your users rather than trying to overpower them truly provides the best foundation. Interneer Intellect: Project Management Software that empowers the end user. In the realm of project management software, systems such as Interneer Intellect are built on this concept. Interneer Intellect allows the administrative user to actually design the templates and workflows that project executers see. The entire project management process is guided and designed by the project managers themselves, without hard coding. This is a major breakthrough for project management software. Most systems trap the end user into attempting to execute unique and often complicated projects with the limited functionality of pre-designed templates. If the business then wants to change the program to reflect the types of projects they run the system must be programmed, costing unnecessary amounts of time and money. Interneer Intellect empowers the end users to design, manage and execute every project in the most effective way possible. This invaluable feature has convinced enterprises like Bose, Boeing, Verizon and Harman International to turn to this tool for their project management needs.

         
    Why my cat won t attend meetings

     

    It was part of her job - to attend meetings held without an agenda. Now, after attending a few, she refuses to attend. Here's why. 1) No one asks her to help. Olivia always comes prepared to be part of the action. She puts on her best fur, fluffs up her whiskers, and sharpens her claws. But people treat her as if she's just a cute little pet. Sometimes they don't even notice her when she enters the room. As you might expect, she gets mad when people ignore her. So she takes a nap. 2) It's difficult to nap. Usually, only a few people talk. But they use loud voices. While this seems to scare the other attendees into silence, it still makes it hard to sleep. She especially dislikes jokes because they cause an outburst of laughter, and that jolts her awake. Certainly, no one likes to be awakened by a loud noise. 3) They don't take breaks. Olivia detests lengthy marathon meetings that go on and on without a break. She wonders if any of the people in these meetings were ever shown how to care for their basic comfort. When I suggested that she ask them to set up a litter box, Olivia curtly told me that she prefers a little privacy. 4) The attendees behave like mice. Every cat knows that if you want to catch something, you have to watch it. But people in meetings have an attention span that would embarrass a mouse. They dart and dash about, nibbling on everything without focusing on anything. It makes her nervous to watch them. 5) They drop what they catch. Cats know that once you catch something, you bring it home. After all, that's why you caught it. But people drop an idea and rush off to talk about something else. They don't even play with it. Olivia wonders if they know they caught something. By the way, what are your meetings like? You can meet Olivia at: stevekaye/staff-olivia. htm

         
    Why should i use electronic signatures

     

    This is a rational question with rational answers, but not everyone has the time or the tenacity to sit down and read the Electronic Signatures In Global and National Commerce Act (“ESIGN”), Uniform Electronic Transactions Act (“UETA”) or the stacks of other regulations and guidance that make this technology not only legal, but also stress the vital importance of adopting electronic signature technologies. Today the average American office worker consumes (12,000) pieces of paper a year, with an average annual printing expense per employee ranging from $600-$2000. Storing paper and retrieving stored paper is also quite costly. The U. S. government estimates that (1 Lbs) of paper costs ($19) a year to store and manage. At that rate, assuming your business stores only 60% of the paper printed by your employees, your business is spending $1,500 annually per employee on paper storage alone. There are obvious other costs associated with paper, for example the costs associated with faxing, shipping, receiving and time factors such as waiting for a job to finish printing or waiting on a package to arrive. In the end all businesses feel these costs, but most look at it as a fixed cost of doing business. In reality this is a variable cost of doing business based on old fashioned processes, and the United States government along with virtually every other developed country has passed legislation and regulations encouraging businesses to change the way they do business today, and take advantage of new legal and secure alternatives. All businesses are looking for a competitive edge, and electronic signature technologies can and will play a vital role in helping businesses find and achieve this competitive edge. Look at the simple cost savings your business can achieve by eliminating some of the hard and soft costs mentioned above. (1) Gigabyte (“GB”) of hard drive space costs ($.50), and this (1) GB of storage will store (100,000) pages of single spaced text. This is the equivalent of ($19,000) of storage savings, ($11,000) of printing savings, and countless savings on time and miscellaneous expenses. Using electronic signature technologies will allow your business to send the previously printed materials securely and immediately to anyone anywhere in the world. Once they receive the file the recipient can legally electronically sign the file, which allows your business to act immediately, and never wait for a package to arrive from the client or prospect again. This simple process will have wide ranging effects on your business, and the businesses you work with. Sales and production cycles will be shortened, employees will be more efficient, and complying with strict federal and state guidelines will become increasingly easier as your business processes move toward electronic communications and storage. In the end the decision is not whether to move to an electronic format, but which format is right for your business. Some may feel that electronic signatures are too expensive or complex to implement into their business, but this is no longer the case. There are several pay-as-you-go services on the market today that will allow you to send files and capture secure and legal electronic signatures regardless of your budget. For larger corporations these pay-as-you-go services offer fast, affordable convenience, and in many cases these services offer better options and are easier to use than large and complex in-house solutions. You can do a Google or Yahoo search to find a list of electronic signature service providers, and determine which one is right for you. There is also a helpful competition analysis put together by PrivaSign, which you can review at https://privasign/esign-competition-analysis. asp. Have fun and explore all of your options. The goal should be to become more efficient, and during this process your business will certainly save money, become more productive and save time.

         
    Why team building is vital to your success

     

    Great teamwork is one of the most important keys to your company’s success. The more harmoniously people work together, the better it is for your company. Teamwork is the way that things get done these days – and if you don’t have a cohesive team, you’re seriously handicapping your company out in the marketplace. According to Wikipedia, team building is necessary for success because it’s unnatural for people to come together in a new group and immediately begin to get along. Throughout history, building a team has been the function of shared experiences and history. When that experience and history is lacking, it’s difficult for a group to share a common vision and goal, or to function together in a way that promotes the best qualities of each team participant. In other words – to function as a team. Getting your employees to stop thinking of each other as competitors and start working as a team isn’t quite as easy as it sounds, but it is vital if you want to be a powerful force in your business. Among the advantages of team building are the following: 1. Teams are more successful in implementing complex plans and strategies. Because you can split the work into responsibility areas, a team can tackle more complex projects more efficiently than a group of individuals. 2. Teams come up with more creative solutions because they can network and brainstorm. When team members bounce ideas off of each other, they arrive at solutions that none would have evolved alone. As teams continue to work together, many of them find that their individual work benefits from their new ability to see things from other perspectives. 3. Teams build commitment to ideas and plans because they have ownership of the idea. When a team is involved in a project from the start, they are more likely to be committed to the ideals it represents. 4. Teams are more enduring than reliance on individuals. If you have one person who is responsible for a project, the loss of that person can cripple the project. When you rely on a team, the loss of one individual may be difficult, but the work of the team will continue. 5. Team building activities motivate your employees to deliver their very best effort on behalf of the team.

         
    Why team building weekends fail and how to make yours succeed

     

    Somewhere in the world this afternoon, a group of office mates are strapping on safety equipment and preparing to scale the side of a cliff together. In another city, another group of mates is engaged in a retreat designed to foster their sense of teamwork. Late at night in yet another town, six men who usually compete in the office are cooperating on building a robot. What do they all have in common? The phrase is team building, and it has come to represent a way of doing business that takes into account the strengths and weaknesses of each member of a workgroup. The basic concept of team building weekends is to bring a group of coworkers together and, by subjecting them to various hardships, events and activities, cement them into a team that supports each other and works together toward a common goal. The only problem with that scenario is that all too often, it doesn't work. Once the group is back at the office, they fall back into the old ways of working and the team building weekend is no more than a fond memory. The problem is not in the concept of team building, but in the notion that it can be accomplished in a weekend, no matter what that weekend entails. It's not that team building weekends are a bad idea - it's that they're expected to do a job that should be undertaken in your office, every workday of the year. The purpose of a team building event should be to introduce, reinforce and reward, not to single-handedly forge a group of coworkers into a team. If it's used to replace the work your company (or you as a manager) should be doing every day, then you're missing out on some important points - and the major benefits of dragging everyone out of the office for a weekend of exhilirating and challenging activities. So how do you forge the bonds of a team if not by dipping them into the crucible of a team building weekend? In simple street terms, you can't just talk the talk - you have to walk the walk. If you want your staff to believe they're a team and function as a team, then you have to treat them as a team - and yourself as an important member of it. - Communication is the key to building a team. o - The single biggest mistake that 'management' makes is failure to communicate. Your company doesn't have to be an open book to all employees, but sharing goals and intentions gives employees a sense that they are a part of a larger team working toward a specific purpose. - Build teamwork into the work flow. o - In order to work as a team, people need to be treated as one. Start each project with a team conference to define and refine goals. Create a central 'lounge' area where team members are comfortable grabbing coffee in the morning - and taking a few moments to catch up on things together. Hold regular team meetings where team members can report progress and delays so that no one feels left out of the loop. - Make recognition of achievement a priority. o - Recognizing achievement is important to reinforcing the team feeling. It needn't be formal - in fact, informal and unexpected recognition can be very potent. A word in passing in the hallway, a moment taken to pass on praise from a client while having a cup of coffee, a casual 'great work on that proposal, guys' at the end of a meeting are all part of the teamwork frame. - Make time to play as a team, too. o - Whether the play is a softball team, a bowling league or a semi-annual weekend where the team members can really stretch their wings, teams work best when they have something in common besides their work. A trek up a snowy mountainside builds shared memories that help cement the bonds that have formed throughout the year.

         
    Why training fails

     

    Sometimes when I conduct my workshop on Effective Meetings, one of the participants will ask, "Where's my boss?" And I say, "Your boss claimed to be an expert on holding effective meetings." Then the person laughs. "My boss needs to attend your workshop more than anyone in our company. And without our manager's support, no one will use this." This is bad because if no one uses the ideas presented in a workshop, the client will conclude that training doesn't work. And then the company might abandon all training. Here are three important issues that determine the effectiveness of training. 1) People follow the leader. Any training program will be more successful if management supports it. This is why I always involve top executives in planning my workshops. I also ask them to attend. And I recommend follow-up sessions to review the material covered in the workshop. In fact, I only work with people who value and support learning. Training has earned a bad reputation because many programs were just thrown over the fence at employees who were sent to be fixed. It's unlikely that any training program conducted under these conditions will accomplish much. > Key Point: Gain management support before scheduling any training program. 2) Each of us has control over our area of responsibility. And each of us lives in the environment that we create. The participant mentioned above can still conduct effective meetings, even if top management continues to hold bad meetings. In fact, someone who demonstrates sound leadership by holding effective meetings could end up replacing the boss who holds bad meetings. There are two parts to every learning experience. The first part involves mastering new skills. The second (and critical) part involves choosing to use them. > Key Point: You can be an effective leader even when others aren't. 3) Some people play make-believe. Many years ago I received an evening phone call from a colleague who wanted to know if I could recommend a good book on how to hold effective meetings. It seems this person was scrambling to find material for a workshop that was scheduled to start the next morning. You will learn more from an expert, rather than from someone who is delivering a book report. In this case, I recommended either of the two books that I had written on how to hold effective meetings. Many companies hire trainers who build training programs based on books that they read. And some entrepreneurs agree to speak on topics that are purely academic for them. The best trainers ARE the message, which means that they live and breathe and use what they teach. They can answer any questions, meet any needs, and help with any situations that the participants may bring up. They truly know their topic. > Key Point: Hire a trainer who wrote the book instead of one who (you hope) read a book. Any training program can succeed, if delivered to people who want to improve by an expert who can show them how.

         
     
         
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